Volunteer Program on Target
 
2008 Milestones - November through June
Because of the hard efforts of over 200 active volunteers, the new Madison Scouts Volunteer Program is a huge success. What began as only ideas in August 2007 became a reality of success in only a few months. I am extremely grateful for everyone's trust while the new program was developed.
The process of change is incredibly scary for anyone, so your patience while we have grown has been greatly appreciated. More development of the Program is required and plans for the 2009 season have already begun. At the last meeting of the Board of Directors, I took the opportunity to share the great news of our efforts with the other Board members. They were overwhelmed and gave a great round of applause for all our volunteers and the results of the new Madison Scouts Volunteer Program.
Once again, the success of this Program is only possible because of the good people who stepped up to the challenge in so many areas. Below, I have listed a majority of the milestones we have achieved as a group since November.
Thanks,
Mike Anello
Director of Madison Scouts Volunteer Program
 
MILESTONES
Projects
  1. • Souvenir Sales Trailer - Paul Levine– new Souvenir Sales Manager, and Chris Komnick headed this project to create a new polished sales appearance that has more than doubled sales.
  2. • Food Truck - exterior was overhauled through the work of dozens of volunteers.
  3. • Volunteers Transport Van - overhaul of interior completed by Mike Anello, April Nelson, Mark Dahl, Don Navis, and Lynne Navis.
  4. • Tour Volunteer Coordinator - Heather Madden has assumed this new position, adding necessary structure and support to volunteers on tour.
  5. • Remote Volunteer Recruitment - David Asa has worked tirelessly to recruit tour site alumni (satellite volunteers) to provide logistics support throughout the tour.
  6. • Summer Tour Recruitment - 95% capacity; need cooks 7/20 -7/30 and Van driver 7/19-7/26.  
  7. • Color Guard Fellowship Fund - the program was established this winter and provided significant recruitment support by lowering tuition of color guard members.
  8. • Member Corps Jackets - April Nelson, Chris Komnick, and Mike Anello established a new vendor relationship leading to new quality in design and production.
  9. • Warehouse Manager – Mark Dahl has assumed the leadership role in overhauling the warehouse and maintaining the upkeep of our equipment storage.
  10. •Color Guard Fellowship Fund - the program was established this winter by the Madison Scouts and color guard alums, Chuck Henson & Mike Anello, and provides significant recruitment support by lowering tuition of color guard members.
Teams
  1. •Telephone Promotions Campaign - Larry McCrobie has led an initiative with a dozen team members to provide telephone contact with over 400 alumni.
  2. •Banquet Auction Items Campaign - alumni teams have engaged the challenge to acquire 300 silent auction items by the end of August.
  3. •Volunteer Recruitment for Tour - efforts by Larry McCrobie and Linda Slocum has led to the coordination of volunteers to recruit parents and alumni for tour.
  4. •Tour Scheduling of Volunteers - Ann Kalisiak and Mike Anello have established a thorough process to develop and post the volunteer schedules for tour.
  5. •Paper Chase of Volunteer Paperwork - Linda Slocum, Kathy Watterson, and Heather Madden managed process to round up volunteer paperwork for over 170 volunteers.
  6. •Database Management - Kathy Watterson has worked tirelessly to maintain our volunteer, parent, and member databases throughout the year.
  7. •Remote Administration of Projects - dozens of volunteers continue to carry out crucial administrative tasks that drive the Madison Scouts Volunteer Program.
Volunteer Crews
  1. •Food Services - Debbie Krebs and crew have provided outstanding meals throughout the season, even with small crew numbers and poor weather during spring training.
  2. •Sewing - Kelly Neuls and crew provided incredible efforts on sewing new practice flags and fitting the new uniforms just-in-time for the for first show.
  3. •Transportation - Doug Hayes, John Dvorak, Debbie Krebs, LeRoy Stoner, and Mike Anello have provided repairs, retrofitting, and preparation for safe and dependable travel this summer.
  4. •Souvenir Sales - Paul Levine, Heather Madden, LeRoy Stoner, and Chris Komnick have invested in new strategies and retrofitting to increase sales. Dan Kalvig and Mark Dahl continue fulfillment of the Madison Gear online sales.
  5. •Airport/Bus Shuttle - machine-like coordination of member and staff travel has been coordinated by Mike Ausman and Ed Lujan. Hundreds of members and staff were shuttled throughout the winter and spring by numerous volunteers.
Donations
  1. •Honda 2000 quiet generator for Souvenir Sales
  2. •Trailer Dolly
  3. •Fire extinguishers
  4. •First aid kit
  5. •Safety equipment
  6. •Cleaning equipment
  7. •Paint equipment
Documentation created
  1. •Mission Statement for the volunteer program
  2. •Code of Ethics for volunteers and instructional staff
  3. •Volunteer Organization Structure
  4. •Volunteer Reference Manual
  5. •What to Bring on Tour
  6. •Tour FAQs
  7. •Liability Release - Assumption of Risk
Other
  1. •Member Housing - several volunteers open their homes to members, including Kevin and Melanie Vukasovic, Martha and LeRoy Stoner, and several others.
  2. •On Tour/Online Volunteer Survey 08 is ready - created and administered by Mike Anello and David Asa.
  3. •Annual ALS Benefit - was great success, raised record-breaking $7,500. Director Mike Anello led several dozen alumni and volunteers for this annual event.
  4. •Volunteer Logo - design by Larry McCrobie, who also donated four vehicle logo decals. The Madison Scouts Volunteer Program is proud to display the new logo, which visually captures our commitment and support to the entire organization.
In addition to the volunteers mentioned here, dozens and dozens of volunteers work behind the scenes every day to carry out the mission of the Madison Scouts Volunteer Program. For all of you, thanks for your dedication.
 
 
Fleur de Lis
Saturday, July 5, 2008
The Newsletter of the Madison Scouts